PF and ESI Registration for Employers
Provident fund registration with EPFO and ESI registration with ESIC, filed for you with your employees enrolled, and the monthly returns handled by the 15th if you want them. No government fee, fixed professional fees.
Starts at ₹1,999 + GST, no government fee
Ask an expert on WhatsApp, freeWho has to register, and what it involves
Provident fund registration is compulsory once an establishment employs 20 or more people. ESI registration applies at 10 or more anywhere in India (20 in a few states for certain establishments), for employees earning up to ₹21,000 a month; the Code on Social Security removed the old limit to notified areas. Both can be taken voluntarily below the threshold, and contract staff engaged through a contractor count towards it.
PF covers employees with basic wages up to ₹25,000 a month at joining (the ceiling rose from ₹15,000 on 17 September 2026), with 12% from the employer and 12% from the employee. ESI is 3.25% of gross wages from the employer and 0.75% from the employee. Both are paid, and the returns filed, by the 15th of the following month.
Registration is online, on the Shram Suvidha or the EPFO and ESIC employer portals, within one month of becoming covered for PF and within 15 days for ESI, and there is no government fee. A company incorporated through SPICe+ already has its EPFO and ESIC numbers from incorporation; they stay dormant until the thresholds are crossed, so we check for them before charging you for a registration you do not need.
Why employers hand this to us
₹1,999 for one registration or ₹2,999 for both, with nothing added for the portal.
If your company already holds codes through SPICe+, we activate them instead of registering again.
UAN and Aadhaar linking for provident fund, insurance numbers and family details for ESI.
Contributions computed from payroll and returns filed before the due date, with challans ready to pay.
Registers and challans kept the way EPFO and ESIC inspectors ask for them.
We test your salary structure against the Code on Social Security's 50% wages rule before the first return.
Documents required
About the business
- PAN of the business
- Certificate of incorporation, LLP agreement, partnership deed or other constitution document
- Address proof of the premises
- Cancelled cheque of the business bank account
- Digital signature of the authorised signatory
About the employees
- List of employees with date of joining and monthly wages
- Aadhaar of each employee, for UAN linking
- Family details for ESI, for those covered
- Contractor details, if staff are engaged through one
Not sure which package fits?
A specialist will map your situation to the right plan in one call.
From documents to your first return
- Applicability and documents
We confirm which schemes apply, check for SPICe+ codes, and send a short document list.
- Applications filed
Employer registration filed on the EPFO and ESIC portals with the authorised signatory's digital signature.
- Codes allotted
Establishment codes and portal logins handed over to you.
- Staff enrolled
UAN generated and linked to Aadhaar for each employee; ESI insurance numbers issued with family details.
- First returnEvery month
PF return and ESI contribution for the first wage month filed, with challans ready to pay.
Transparent pricing
PF or ESI
₹1,999
one registration · no government fee
- Applicability check on your headcount and wages
- Registration on the EPFO or ESIC employer portal
- Establishment code handed over with login details
- UAN or insurance numbers for your starting staff list
- Both PF and ESI
- Monthly returns
PF + ESI
₹2,999
both registrations together
- Applicability check on your headcount and wages
- PF registration with EPFO and ESI registration with ESIC
- Both establishment codes handed over with login details
- UAN and insurance numbers for your starting staff list
- First month's PF return and ESI contribution filed
- Monthly returns after the first month
Monthly returns
₹999
per month · up to 25 employees
- PF return (ECR) and ESI contribution filed by the 15th
- Challans prepared for you to pay
- New joiners added and exits marked each month
- UAN and Aadhaar linking for new staff
- Registers kept ready for inspection
- Registration
All prices are professional fees exclusive of GST at 18%. There is no government fee for PF or ESI registration. Monthly returns are billed month to month; above 25 employees, or for arrears and inspection replies, we quote in writing first.
Which registration you need
| Your situation | PF | ESI |
|---|---|---|
| Fewer than 10 employees | Optional, with the consent of most employees | Not required |
| 10 to 19 employees, some earning up to ₹21,000 a month | Optional | Required |
| 20 or more employees | Required | Required if staff earn up to ₹21,000 a month |
| Company incorporated through SPICe+ | Code already allotted; activate and file | Code already allotted; activate and file |
Contract staff engaged through a contractor count towards the threshold. Once covered, an establishment stays covered even if headcount later falls.
What employers get wrong
Registering late
Coverage starts from the date the threshold is crossed, not the date you register. Late PF contributions carry interest at 12% a year under section 7Q and damages under section 14B of 0.25% of the arrears a month for delays up to two months, 0.5% up to four months and 1% after that; ESI charges interest at 12% a year and damages of 1% a month. The employee's share that is deducted but deposited after the due date is also disallowed in the income-tax computation.
A low basic and high allowances
The Code on Social Security, 2020, in force from 21 November 2025, defines wages as basic pay, dearness allowance and retaining allowance, with excluded allowances capped at 50% of total pay. Where allowances exceed half the pay, the excess is added back, which can raise the PF base or pull an employee under the ESI ceiling. Check salary structures before the first return, not after the first inspection.
Forgetting contract staff
People engaged through a contractor count towards your headcount, and the principal employer is liable if the contractor does not pay. Ask contractors for their codes and monthly challans.
Related guides
After registration
Every month the PF return (ECR) and the ESI contribution are filed and paid by the 15th, new joiners are added within the month, and exits are marked with the date and reason so that employees can transfer or withdraw. Our monthly plan does all of this for ₹999 a month for up to 25 employees.
If you also want payroll, salary TDS and the books handled together, see accounting and bookkeeping, and for state professional tax, professional tax registration.
Frequently asked questions
Is there a government fee for PF or ESI registration?
No. Both registrations are free on the government portals. Our fee is ₹1,999 for one registration or ₹2,999 for both, plus GST, for the applicability check, the filing and enrolling your staff.
When is PF registration mandatory?
When an establishment employs 20 or more people. Below that it can register voluntarily with the consent of most employees.
When is ESI registration mandatory?
When an establishment employs 10 or more people (20 in a few states for certain establishments), for employees earning up to ₹21,000 a month (₹25,000 for persons with disabilities). Since the Code on Social Security, this applies across India, not only in notified areas. Register within 15 days of becoming covered.
My company was registered through SPICe+. Do I need to register again?
No. A company incorporated through SPICe+ is allotted EPFO and ESIC numbers with its incorporation. They stay dormant until you cross the thresholds; we activate them and start the monthly returns instead of charging for a fresh registration.
How long does registration take?
Usually 3 to 7 working days from complete documents, including the digital signature of the authorised signatory.
What does it cost to file the monthly PF and ESI returns?
₹999 a month for up to 25 employees, plus GST, covering the PF return, the ESI contribution, joiners and exits. Above 25 employees we quote in writing.
What happens if PF is paid late?
Interest at 12% a year under section 7Q and damages under section 14B of 0.25% of the arrears a month for delays up to two months, 0.5% up to four months and 1% after that. The employee's share deposited after the due date is also disallowed for income tax.
Founders also file these.
Accounting & Bookkeeping
Monthly books with GST returns included; payroll on the Scale plan.
Learn more→TDS Return Filing
Salary TDS in Form 24Q and the other quarterly returns, filed by a CA.
Learn more→Professional Tax Registration
State-wise employer registration and monthly or yearly returns.
Learn more→Official references
The statutory sources behind this page. We keep our guidance aligned to them: verify anything time-sensitive directly.
- Ministry of MSMEUdyam registration and MSME schemes
- DGFTImport Export Code and foreign trade policy
- FSSAIFood business licensing and standards
Facts on this page are checked against these sources; the date of the last check is shown at the top of the page. It is general guidance, not advice on your specific facts. How we write and check our guides.